Supply and Transport Management notes – KNEC Diploma

Supply and Transport Management

• KNEC: Diploma in Business Management – Module II

Topics covered in this units are

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Topic 1: Supply Department
Topic 2: Purchasing function
Topic 3: Stock control
Topic 4: Warehousing
Topic 5: Receiving, Inspection and issuing Goods
Topic 6: Storage and preservation of materials
Topic 7: Security and safety in the warehouse
Topic 8: Stores layout
Topic 9: Materials identification
Topic 10: Introduction to transport
Topic 11: Physical distribution
Topic 12: Organization of transport
Topic 13: Control of transport industry
Topic 14: Emerging trends and issues in supplies and transport management

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Introduction
This module unit is intended to equip the trainee with knowledge, skills and attitudes that will enable him/her to perform supplies and transport activities in an organisation

General Objectives
At the end of this module unit, the trainee should be able to:

1. Apply supply and transport principles in an organisation
2. Apply appropriate modes of transport in business management
3. Recognize the role played by supplies and transport in an organisation
4. Identify the activities performed in supplies and transport department in an organisation

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Topic 1: Supply Department

• Meaning of supply
• Objectives of supply department
• Organization of supply department
• Functional relationship between supply department and other departments

Topic 2: Purchasing Function

• Definition of purchasing
• Functions of the purchasing department
• Origin of the need to purchase
• Purchasing process
• Sources of supply
• Factors considered in supplier evaluation

Topic 3: Stock Control

• Meaning of stock control
• Reasons for holding stock
• Stock control methods
• Factors considered in stock control

Topic 4: Warehousing

• Meaning of warehousing
• Importance of the warehouse in an organisation
• Types of warehouses
• Setting up of storehouses and stockyards

Topic 5: Receiving, Inspection and Issuing Goods

• Meaning of receiving, inspection and issuing of goods
• Order picking
• Documents used in receipt, inspection and issuing of goods to customers
• Methods used in the process of inspection of goods
• Process of receiving, inspecting and issuing goods

Topic 6: Storage and Preservation of Materials

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• Meaning of the terms storage, stock location and preservation in warehousing operation
• Factors in selecting storage methods to use
• Storage methods for materials
• Factors considered in selecting stock location
• Stock location methods
• Importance of preserving materials
• Methods used to preserve materials
• Factors to be considered in the process of preserving materials

Topic 7: Security and Safety in the Warehouse

• Security measures
• Safety measures

Topic 8: Store Layout

• Meaning of the terms classification and coding
• Basis of classification and coding of materials
• Factors that should be considered in classification and coding of materials
• Features of an efficient coding system
• Methods of coding materials

Topic 9: Materials Identification

• Meaning of the terms classification and coding
• Basis of classification and coding of materials
• Factors that should be considered in classification and coding of materials
• Features of an efficient coding system
• Methods of coding materials

Topic 10: Introduction to Transport

• Meaning of transport
• Importance of transport
• Functions of transport
• Essentials of an efficient transport system

Topic 11: Physical Distribution

• Meaning of physical distribution
• Components of physical distribution
• Factors to consider when choosing transportation modes

Topic 12: Organisation of Transport

• Organization of transport activities
• Distinction between carriers and non-carriers
• Internal organisation of the transport department

Topic 13: Control of Transport Industry

• purpose for the control of the transport industry
• International agreement on control of the transport industry
• International agreements on control of the transport industry
• Professional bodies involved in control of transport industry
• Government legislation in relation to the control of the transport industry

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Topic 14: Emerging Trends and Issues in Supplies and Transport Management

• Emerging trends and issues
• Challenges posed by emerging trends and issues
• Ways of coping with the emerging trends and issues in supplies and transport management